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Challenge

The ICT department of our client wanted to re-organize the way they were working in terms of project methodology, resource management and change management

They want to set up a PMO and a portfolio governance.

  • A standardize methodology to support:
    • Internal projects and transverse transformation programs
    • Projects / solutions provided to clients
  • A governance to better prioritize projects and manage resources
  • A PMO new role as a guardian of the methodology and a facilitator for the governance

Our Approach

Assess AS-IS
  • Understand current way-of-working & gather historical data
  • Analyze the management information flow and decision streams (current governance,¬†stakeholders management)
  • Evaluate the PMO maturity
  • Validate needs, scope approach &¬†planning
Design Methodology
  • Cluster projects by theme/type
  • Agree on governance
  • Conduct workshops to build a methodology based on Prince2/PMI that takes into account the specificities of the client
Run pilot
  • Analyze list of projects¬† (~30 projects)
  • Implement methodology defined in phase 1.b on a project
Evaluate pilot & Roll-Out
  • Detect the possible improvement axes
  • Fine-tune methodology if required
  • Deploy Fine-Tuned methodology on all projects
  • Coach project managers
Evaluate PMO Benefits
  • Evaluate the efficiency of the methodology
  • Measure stakeholders satisfaction

Results

A common project management language which promotes:

  • A better way to manage projects
  • A standard way of working facilitating central reporting and portfolio management
  • An efficient governance meeting to take decisions

A PMO in place with:

  • Process & tools to support project managers in their job
  • A dashboard for escalation at the governance meeting